Welcome to Hayesville Elementary School! We are pleased that you are a part of our school. We are here to serve you and to provide a comprehensive, balanced educational program that will enable each student to reach his/her full potential and successfully compete in society. In order to accomplish our goal, we must have some rules and guidelines in place that help us operate effectively. The following outlines the major procedures and rules. It is not all inclusive and each teacher will have his/her own special rules and expectations in each class.
We hope this answers many questions about how we operate and that each of you will help us serve you by cooperating in these matters. As you read this booklet, if there are any questions, feel free to ask a teacher or call the school office for explanations. Our number is 389-8586. We will welcome your call, and we look forward to serving you!
To enroll in school, a student must reach his/her fifth birthday on or before August 31st of the entering year. The following things are needed:
Students entering Kindergarten or transferring to our school have 30 days in which to meet the North Carolina Immunization requirements which are as follows:
School accident insurance is available for the school day only or 24 hour-year long coverage. It is optional through Standard Life & Casualty Ins. Co. at rates that will be published at the beginning of school. Coverage begins the day the premium is paid--no refunds for cancellation.
Students require medication during the school day from time to time, and as school personnel, we like to help their recovery by insuring that they get their medication at the proper time. In order to avoid any problems and insure the proper dosage is given, teachers must be given a PARENT NOTE AND A DOCTOR'S PRESCRIPTION, giving current, specific information on administering the necessary drug. Medication should be properly bottled in a prescription-labeled, child-proof canister and given to the teacher by the parent. Only a daily dosage should be sent by child for safety reasons. For any questions or concerns, please contact the school nurse at 828-389-4103.
School begins at 8:00 a.m. each morning and ends at 3:00 p.m. Breakfast is served from 7:30 a.m. to 7:55 a.m. for those who desire it.
Our buildings open at 7:30 am for students to enter the halls. Students are asked to sit quietly until the rooms are opened by the arriving teachers. Students arriving prior to 7:30 a.m. are unsupervised, and we urge parents to avoid this situation. We cannot assume responsibility for their safety or comfort before the teachers and buses arrive.
Students, whether eating breakfast, riding the bus, or being brought by parents, are to be in their rooms ready to begin classes by 8:00 a.m.
In the event that school is dimissed due to one of the reasons listed below, your child will need to know where he/she is to go and how he/she is to get there (bus, car, walk...), and an emergency phone number if there is doubt. Each teacher needs to have such information on hand, and parents need to keep this information updated throughout the year.
Clay County School closings are reported and broadcasted by WCVP-AM (600) and WCNG-FM (102.7). Please have an emergency plan discussed with your child prior to such case.
Each child who is between 7 and 16 years of age is required by North Carolina Statue to attend school regularly. School policy requires those younger than 7 and over 16 who have enrolled to attend regularly in order to receive credit for the grade or course in which they are enrolled.
Students exceeding fifteen (15) absences in one school term (180 days) shall not be promoted to the next grade. The parent may appeal the decision of the school principal.
As each child is expected to attend school regularly, only those absences which are lawfully allowed will be excused.
They are as follows:
Absences for reasons other than those above will be considered unlawful and will be unexcused.
Any absences must be explained by written note from the parent or guardian within two days after the absence in order for it to be considered lawful or excused.
Students who report to their rooms after 8:00 a.m. or dismiss prior to 3:00 p.m. must receive an office dismissal. Five (5) tardies equals one absence. An early dismissal equals one tardy. When a student checks out and back in on the same school day, it will count as a tardy. Students must stay in school until 11:30 a.m. in order to be counted present for the day. Again, these interruptions should be avoided by proper planning.
Sometimes parents wish for students to get off the bus at a location other than the usual one, or there is a need for someone other than the parent to pick up their child. In either case a note from the parent will allow this to be done.
Our buses are all driven by experienced adult drivers. We encourage you to have students ride buses, if possible, to help avoid traffic congestion on our campus. Students riding buses will be dismissed at the 3:00 pm. bell. Students riding with parents or walking home will be dismissed at 3:00 p.m.
Changing modes of transportation: A note from the parent or guardian must be sent by your child if there is to be any change in the way he or she is to be transported home. If no note is received, the teacher will continue the established routine.
The "assertive discipline" philosophy is used in each of the classrooms. This generally means that the class expectations are posted visually in each class as well as the consequences for any degree of infraction. Naturally, the consequences for infractions vary with the different age groups, with "punishment planned to fit the crime" as much as possible. For habitual offenders, or for serious infractions, parents will be notified and asked to help. We feel that we must all work together to help our youngsters achieve their highest potential, including behavior. We do use corporal punishment when necessary and in accordance with state and local guidelines. Paddling and suspension are two alternatives used for habitual offenders, but used only as a last resort. Parents will be informed prior to corporal punishment being administered.
The use of the telephone is restricted to staff unless a student is given permission due to some emergency.
Our PTA is an important integral part of our school's success. Parents are encouraged to become members and participate in the planning and in the actual process of providing a quality educational environment for our students. The 2004-2005 PTA officers-elect are:
Regular PTA meetings are held throughout the year. Dates and times are widely publicized.
Some field trips are planned as part of our instructional program. There may be a minimal charge for some trips to cover admission to certain programs or activities. These trips serve valued educational needs and each student is encouraged to participate. If participation is not desired, parents will need to keep youngsters home on field trip days. Students will be counted absent, as this is part of their instruction. Sometimes chaperones may be needed. This should be discussed with the teacher in charge of the field trip. Chaperones will be expected to help supervise youngsters and provide their own expenses.
Kindergarten students are assessed according to their continuous growth in the following areas: Self-worth; value and respect of the environment, for self and others; expands curiosity through use of all the senses, patterns, and relationships; express and represent thoughts, feelings, and experiences; ability to make decisions and to solve problems; develop appropriate thinking processes in relation to the immediate and personal environment; develop and expand in ability to live in harmony with others. Beginning, middle, and end of year assessments of early reading skills are conducted.
First and second grade students are also assessed on a multi-criterion basis. Report cards are issued each nine weeks in order to keep parents informed of their child's progress. Students working on grade level will be indicated by the following symbols:
Third and fourth grade students will use traditional letter grading to indicate progress in various subject areas. Using a 7 point grading scale, the following conversion table prevails:
Third and fourth grade students are required by the state to be given the End-of-Grade Test during the last three weeks of school to determine the degree of subject mastery. Fourth grade students will be taking the State Writing Test during the month of March. Students who consistently work hard in class usually do well on these tests and perceive it as an opportunity to display their knowledge and achievement. Notices will be sent home near test time to advise parents of the specific dates and preparations of these tests. Students who score below Level III on an end-of-grade test shall be given a second test no later than three weeks from the receipt of test results. Parents may request that their child be excused from the second administration of the test. In this case, the parent and child shall be deemed to have accepted participation infocused intervention.
Parents are welcome and encouraged to visit Hayesville Elementary. For the safety of all students, all visitors must check in with the office. If you wish to eat with your student, please inform his/her teacher with a note so that we may be prepared for you. You will still be required to check in at the office and get a visitor's pass before going to the cafeteria.
The cafeteria is open from 7:30 a.m. until 7:55 a.m. to serve breakfast. No one will be served after 8:00 a.m. unless a bus is late or some other emergency makes it necessary. Lunch will be served beginning at 11:00 a.m. and continue until all students are served. Parents may pay for their child's meals, apply for free or reduced-priced lunch, or pack a lunch. For those who pay full or reduced prices, payment in advance is required. The cafeteria's computerized cash registers maintain a running balance. When a minimum level is reached, the student will be advised that it is time to pay more. We encourage monthly payments on the first school day of the week. Although teachers accept money for the cafeteria, they do not maintain the balances. When questions arise about lunchroom balances, please call School Food Services at 389-6855, the school food service office. Cafeteria prices are as follows:
The Clay County Board of Education supports parental involvement in the educational programs offered to students. Parental involvement will be supported by the development of a planning process to continuously assess, plan, and implement strategies that enhance parental involvement.
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